You’ve heard other business owners talk about their successful Bring Your Own Device (BYOD) policies. You’ve heard the stories; employees are happier, productivity is up and IT is saving money. It sounds like a dream come true, and you’ve been considering it for a while. You consulted with the appropriate people within your company and have decided that it is a great time to launch a BYOD policy. Making this crucial decision will dictate the direction and evolution of your business. It will all begin by drafting a new policy that will outline your unique BYOD policies and procedures. How should you draft this policy? What should it contain? Who should be involved in its creation?
Creating a BYOD Policy
Below is a brief blueprint that will outline how to create a BYOD policy and what areas it should cover:
- Gather a representative from every discipline and department within your organization. This will provide well rounded in put as you begin to craft this new policy. Ensure that the head of IT is also present, as they will be heavily involved in deploying this policy.
- Begin discussing the needs of your business. Consider the entire scope of your business’s operations. Consider how you find new customers, how they are service and how peripheral departments (HR and IT) operate.
- As you discuss each department’s roles and responsibilities, consider how using advanced consumer technology may optimize them. Allowing employees to use their own devices should complement and enhance your business practices.
- Further refine the functions that might be enhanced by using consumer technology. As you do, start discussing which types of devices should be allowed. Should tablets, smartphones and laptops all be included? Or is only one type of device necessary for your business purposes?
- As you continue to refine how devices can be used, start creating a written policy that dictates the agreed upon information. Discuss if employees will be required to sign a formal, written agreement about these uses.
- Outline exactly how the approved devices will be allowed to work. Create a list of acceptable and unacceptable uses. Ensure that you add which apps will be allowed as well. Additionally, who will pay for data usage? Will any network usage be solely the employee’s responsibility, or will there be any reimbursement?
- Do not neglect security! A BYOD policy opens your business up to new and dangerous risks that may have not been encountered before. Ensure that the head of IT is present and expresses their concerns. Mobile device management software is essentially required to safely enact a BYOD policy.
Do not rush the process of creating a comprehensive BYOD policy. Ensure that it covers all of the above points and does not leave any room for disagreement or liability.
Enjoy the Benefits
A BYOD policy provides many benefits to the business. Employees will be pleased to use their own devices. They will be more productive since they will be able to access work outside of designated office hours. Perhaps best of all, your business will not have to purchase new equipment with every technological advancement.